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Accounts receivable

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    Accounts receivable

    I know this was discussed previously on this bulletin board but I cannot find exactly what I am looking for. I am currently trying to implement transaction logging for payments received based on the existing Alpha Sports program. I added the fields “amount paid” and "Amount Outstanding" to the invoice header table. Then I created a payments received table with the following fields “SequenceNo”, “Date”, “ClientID”, “Amount” and a posted field logical. How can I facilitate split payments over existing invoices? Say the person owes $25.00 over 3 invoices and he/she pays $21.00 so that the app fills the outstanding amounts on the invoice header table starting from the oldest invoice or is there an example somewhere that I can have a look at.

    Thanks
    Peter

    #2
    Re: Accounts receivable

    Peter

    Is the Sequence Number the Invoice Number?

    If not you'll need to add an invoice number to the payment record (That tells you what invoice this payment is applied to )and then I'd add a posting field rule to the payment record to post the payment amount to the invoice header record using the invoice number as the linkage.

    You should also build 2 operations that can reset the payment amount in the invoice header record. One to zero out the payment amount and a posting operation to post the payment amounts from payments to the invoice header. Then if you make a mistake in your programming, or an index fouls up, you can reset the payment value in the invoice header.

    To have a payment split over multiple invoices, you may need a parent payment record and children payment records that show each invoice that is applied to. That'll take some xbasic looping to accomplish.
    Al Buchholz
    Bookwood Systems, LTD
    Weekly QReportBuilder Webinars Thursday 1 pm CST

    Occam's Razor - KISS
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    Albert Einstein

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