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whodidit function for user audit trail

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    #1

    whodidit function for user audit trail

    Greetings all,

    I was asked via private message for the code I use to record who enters / edits the records in my application so I thought I would just post it here as well in case it could help someone else.

    Background:
    All tables have 4 fields that track who enters / edits records - the fields are:

    Addedbyf, C, 10
    AddDatef, Time, 17
    Editedbyf, C, 10
    Editdatef, Time, 17


    When the application loads the user is presented with a dialog box that asks the user for their username and passwork. This username is verified against a table (along with the password). If everything is cool then the dialog sets a global variable (called gvuser)equal to the user's logon name and proceeds to load the app.

    I then use the following code on each save button on each form. I should mention all my forms are modal as I want prevent any unintended changes to the data.

    Code on Save Button

    Code:
    'Call whodidit function to record who either added or edited the record
'I show the 4 fields from above on all forms but their tab stop property is disabled
whodidit()
'Now save the record.
topparent.commit()

    The whodidit function

    Code:
    'Date Created: 22-Sep-2007 12:15:50 PM
'Last Updated: 22-Sep-2007 12:15:50 PM
'Created By  : Jeff
'Updated By  : Jeff
FUNCTION whodidit AS C ( )
	IF parentform.Mode_Get()="Enter"
		addedbyf.value=gvuser
		adddatef.value=now()
	end if
	IF parentform.Mode_Get()="Change"
		editedbyf.value=gvuser
		editdatef.value=now()
	end if
END FUNCTION
    I realize this is not complex stuff but it works pretty cool and it one of the things that could be included in a framework / best practices web page or online book as G. Gabriel has recently proposed (and I had proposed a few months back in another thread).

    Regards,

    Jeff
    Tags: None
    #2
    Re: whodidit function for user audit trail

    Thanks for posting this code. I really appreciate it, in particular since I am a "newbe" to Alpha Five.

    FoxMan

    Comment

      #3
      Re: whodidit function for user audit trail

      Sure thing Brent!

      BTW, welcome to Alpha. I think you will find this message board one of the best features of Alpha! I have learned a TON here.

      Regards,

      Jeff

      Comment

        #4
        Re: whodidit function for user audit trail

        Nice function Jeff consise and neat, worthy of the code archive.

        I had the idea of a hints and tips forum back in April, in this thread, similar idea to your (and more recently Gabriel's) but up here for all to see and search.

        Comment

          #5
          Re: whodidit function for user audit trail

          Where do I put this code ?

          Comment

            #6
            Re: whodidit function for user audit trail

            I then use the following code on each save button on each form. I should mention all my forms are modal as I want prevent any unintended changes to the data.
            There can be only one.

            Comment

              #7
              Re: whodidit function for user audit trail

              Alright Im going to try this now ..
              Last edited by djwhite; 03-09-2012, 10:47 AM.

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