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Invoicing storage costs

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    Invoicing storage costs

    Hi All

    I have a database used for stock control, i have a problem that i cannot seem to find a solution. firstly the database has a table that is used to enter goods in to a warehouse, data includes product code, size, weight , no of pallets etc, and a field date in to warehouse. i have a calculated field that add number of free storage days i.e. date in 01/11/07 + 14 days gives me a date for charge of 14/11/07. i then have another date field that at the moment defaults to todays date, so when i run the update calculated fields i get 23/11/07. this then gives me the number of days that i need to charge by calculating number of pallets*day*cost per day. the problem is that when i run the report i get the totals to be charged to date, if i run the report next week i will i only need to charge from the last date the report was run, as i only need to charge for the week. I have a similar problem on the table that holds the pallets delivered data.

    this is not very clear but difficult to explain.
    Thanks

    Tim
    :)

    #2
    Re: Invoicing storage costs

    I'm not sure this is the best idea for you but what about adding a new field to the structure of your table? Call it something like "Last_Inv" and make it a DATE type field. After your invoices go out run a new operation to set "Last_Inv" to the date of the invoices. Then change your original calcs so that the "days" to be billed begin counting from the Last_Inv.

    Comment


      #3
      Re: Invoicing storage costs

      Hi Tom

      Thanks for the idea i am just getting my head round how to implement, and will post when i think i have it.
      I guess that if i add more goods in to the store i will have the calculation that works out the cost, check if the "last_inv" field is blank then it takes the calc from the date in + 14 days as well as what is left since the last invoice run.
      Thanks

      Tim
      :)

      Comment


        #4
        Re: Invoicing storage costs

        this is not very clear but difficult to explain.
        I think it's pretty clear and simple enough. You are billing on a weekly basis starting a certain date. That's all.

        1-You have determined the billing start date (by adding 14 to day_In)
        2-Currently, you use today's date-billing date to figure out how much to bill for.
        That works fine for the first week. But you want to bill the consecutive weeks excluding what you have billed for already.

        Nothing unusual about that. Here is what you do:
        In your report instead of using today's date, use the following expression:
        mod(date()-bill_date,7)
        Code:
        day_in={11/10/2007}
        Bill_Date=day_in+14
        ?bill_date
        = {11/24/2007}
        'if you issue an invoice today, it will be for 2 days
        ?mod(date()-bill_date,7)
        = 2
        
        'Assuming the day_in was a week earlier:
        day_in={11/03/2007}
        ?bill_date
        = {11/17/2007}
        ?mod(date()-bill_date,7)
        = 2
        
        'You will bill only for 2 days. You would have sent a previouse bill on 
        '11/24/2007 for the prior week.
        Last edited by G Gabriel; 11-26-2007, 12:04 PM.

        Comment


          #5
          Re: Invoicing storage costs

          Hi again sorry i haven't replied sooner but i have been away and had problems with my database for some reason a field in one of my tables had its size reduced from 30 to 15. this field was used for the warehouse location which then updated the goods and delivery table, when i check the tables all of the data was missing in the newest records after lots of head scratching i found that this field was the problem. how it changed i haven't got a clue other than i done a update of A5 V8. anyway back to your solutionto the problem of invoicing, i guess the best place for this code is on a button on the menu.
          Thanks

          Tim
          :)

          Comment

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