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Linking through Memo field

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    Linking through Memo field

    I am trying to create a report that links Estimates with Purchase Orders.

    In QB, the purchase order is created from the estimate. QB's places the estimate number in the memo field of the purchase order in the format "Estimate ###:"

    How do I get QRB to locate the estimate number in the PO memo field, and ignore the word "estimate"?

    In the Define Data Set screen, if I link:

    Parent: Estimate. Link Expression: Refnumber
    Child: Purchase Order. Link Expression: left(memo,240)

    Link Type: One-to-one
    One-to-one Option: First match
    Result: Two matches found. (there should be hundreds).


    Link Type: One-to-one
    One-to-one Option: Closest match
    Result: Hundreds of matches, but not accurate.

    How do I locate the exact reference number in the memo field preceeded by the word "Estimate"?

    #2
    Re: Linking through Memo field

    Marylee,
    If the only data in the memo field is as you have stated and if the number is always separated by a space then....
    Code:
    word(memo,2)
    will give you the number. Using
    Code:
    alltrim(word(memo,2)
    will ensure there are no blanks/spaces before or after the number.

    So your links should be alltrim(Refnumber) and alltrim(word(left(memo,240),2).

    I would even limit the number of characters to say 100 instead of the limit of 240.
    Mike
    __________________________________________
    It is only when we forget all our learning that we begin to know.
    It's not what you look at that matters, it's what you see.
    Henry David Thoreau
    __________________________________________



    Comment


      #3
      Re: Linking through Memo field

      Thanks, Mike. The link expression left(word(memo,2),240) seems to be working.

      Al also showed us during the webinar, the Alpha Software help page which I had looked at before, but wasn't using efficiently (for anyone needing more detail, click on Index, scroll down to Character Extraction Functions).

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