The Alpha Software Forum Participation Guidelines

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Bonus TIPS for Successful Posting

Try a Search First
It is highly recommended that a Search be done on your topic before posting, as many questions have been answered in prior posts. As with any search engine, the shorter the search term, the more "hits" will be returned, but the more specific the search term is, the greater the relevance of those "hits". Searching for "table" might well return every message on the board while "tablesum" would greatly restrict the number of messages returned.

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Memo Database

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  • Memo Database

    Hello all!

    When I worked in a government computer environment (about 100 years ago) we had, in the computer room, an on-line file we called "OPSTAT". It was a large memo type file in which all the information and routines were placed by the operators on an ongoing basis. So, for example, if I made a change to the system configuration or installed something new or whatever, I logged it into the Opstat log file. At the end of each month the file was archived and a new one was begun. Now this was done using DEC and DCL (Dec command language), but the upthrust was that anyone authorized could view the file and be brought up to date with what was going on in the computer systems area. In fact, we made it required reading for all operators coming on shift, so they couldn't say that they were not aware of some problem or other. It was also searchable, so that if I were looking for a particular user name or system, etc. it would locate the "hit's" for me.

    OK. My question is developmental. How can I do this in A5? I'm concerned that the memo fields are not robust enough to withstand constant opening and closing and I'm not sure how they can be searched anyway. Has anyone else encountered this problem and/or does anyone have an idea of how to address this problem? Should I use a Word file, or a searchable PDF file perhaps? I was thinking of logging the note into a memo field and then writing that memo field to a Word file.

    Thanks for any ideas you might have.


  • #2
    Re: Memo Database

    Hi Charles,

    I'm not sure memo fields are an issue - provided that users are prohibited form navigating when they are open in any way. If you put the memo in a modal form so edits are isolated from navigation and users are forced to save or cancel any edits, you'll probably be safe from memo corruption. Lots of backups can't hurt either.

    I believe memo fields are searchable, but I don't use dbf any more unless for an old client.

    I don't know your needs, of course, but I would consider searchable category fields rather than stuff a whole bunch on info in a single memo field. But maybe that's not a good solution for you?
    AlphaBase Solutions, LLC


    • #3
      Re: Memo Database

      Oh, you're in web ( I thought it was desktop). Memo fields should be safe, but I guess it depends on how Alpha handles read/writes in web-dbf.

      But if your in web, you should seriously consider a SQl backend.
      AlphaBase Solutions, LLC


      • #4
        Re: Memo Database

        Memo fields can be auto saved when navigating away from the field. That's how I handled the problem.
        Another way is a set with small succint 250k fields spawned off the header. Then you can capture the viewer as well by insisting that the field was opened full size to create an activity.
        Ted Giles
        Example Consulting - UK

        See our site for Alpha Support, Conversion and Upgrade.