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Creating a Report for Music Conductor

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    #1

    Creating a Report for Music Conductor

    I manage the data for a local choral group. In the "Members" table I record the voice (soprano, alto, etc.) of each member. I presently have logical (T/F) fields for each voice, S1, S2, A1, A2, etc., and a check box on the data entry form for each of the eight "Voice" fields. As you might know, most members' vocal range is more than one voice (i.e. S2, A1, and A2).

    The conductor would like a print out of the members by voice, and I am having difficulty coming up with the proper way to do this. How can I accomplish this? I would prefer not to duplicate names within a voice, i.e. someone who sings S1 and S2 should only be listed once.

    I know the easiest way would be to do a separate report for each voice, but I would prefer to do it all on one if I could.

    There may be a copy of the form attached, however I have had a hard time getting this to work.
    Attached Files
    "There comes a point in every project where it becomes necessary to shoot the engineers and begin production."
    Tags: None
    #2
    Re: Creating a Report for Music Conductor

    I presently have logical (T/F) fields for each voice, S1, S2, A1, A2, etc.,
    That's the "flat file" way of doing it. If you had a set parent table member and a child table with a record for each vocal range they supported linked one to many and another set with voice linked one to one to member, you would have all manner of reporting capabilities.
    There can be only one.

    Comment

      #3
      Re: Creating a Report for Music Conductor

      Originally posted by Stan Mathews View Post
      That's the "flat file" way of doing it. If you had a set parent table member and a child table with a record for each vocal range they supported linked one to many and another set with voice linked one to one to member, you would have all manner of reporting capabilities.
      Are you saying a separate table for S1, S2, A1,...etc? Or "Soprano", "Alto"...?
      "There comes a point in every project where it becomes necessary to shoot the engineers and begin production."

      Comment

        #4
        Re: Creating a Report for Music Conductor

        NO. A separate table for voices with a record for each member-voice conbination.

        Take a look at the AlphaSports example database, invoice set. You wouldn't use a single table to record an invoice employing a predetermined number of fields to store items sold. Just because you know there are only a certain number of voices doesn't mean you use separate fields in one table for them.

        Think of your member voice table like the invoice details table.
        There can be only one.

        Comment

          #5
          Re: Creating a Report for Music Conductor

          Like this:

          Code:
          [U]Parent Table[/U]	[U]Child Table  [/U]  ( linked 1:m by person unique identifier field)
Jane			S1
			S2
			A2
Tom			A1
			A2
Betty			S1
Jim			S1
			S2
                        A1
          Mike W
          __________________________
          "I rebel in at least small things to express to the world that I have not completely surrendered"

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