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Help with Reports (Paper Size, Orientation and Margin)

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    #1

    Help with Reports (Paper Size, Orientation and Margin)

    I am having trouble producing the right output of my report, I have set the Paper size margins etc. but when I print the report, the output is way shorter than the width and height etc., In short What I see is not what I get with regards to the report output. I know that there must be a way in alpha five to do it, Before I posted this, I tried to do it myself so that I will not be criticized for not reading the Wiki and all the Alpha Five Documentation, but I'm so sorry that I have a very small brain to solve this, as it took me one day figuring out how to do it,being so frustrated with the quality of my brain,and to test how small it is, I tried to do it in Crystal Report with Microsoft Access as the database, and I was able to produce the right margins, orientations etc in just five minutes. Moderators and Alpha Experts, please do not prolong my agony, help me with setting the right width and height and margins so that I can get the right output of my report. I have attached the output and the way i have set the properties of the report, Please help me set the properties the right way. Thank you so much in advance.
    Attached Files
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    #2
    Re: Help with Reports (Paper Size, Orientation and Margin)

    Hi, Jetson.

    Are you trying to position the first field at the extreme left edge of the sheet of paper? i.e. is this a margin issue, or something else?

    -- tom

    Comment

      #3
      Re: Help with Reports (Paper Size, Orientation and Margin)

      Take a look at the Invoice report in AlphaSports. It is designed with a half inch margin. Preview it.
      Then adjust the margin to zero. Preview it. On my machine I get a very small margin which is probably the printer/driver printable area.


      printable.gif
      There can be only one.

      Comment

        #4
        Re: Help with Reports (Paper Size, Orientation and Margin)

        Thanks Tom and Stan, I don't know what's wrong with the way i set, actually alpha sports was my first basis then i searched the wiki and trial and error on the output of the report but still I can't position at the left and the width is too short, I can't get the text or fields to the maximum right of the bond paper eventhough i set the margin to be .2 inches left and right.

        Comment

          #5
          Re: Help with Reports (Paper Size, Orientation and Margin)

          Attach a sample of your database here for us to take a look.
          There can be only one.

          Comment

            #6
            Re: Help with Reports (Paper Size, Orientation and Margin)

            Jetson,

            laser printers and inkjets have "non-print" zones along each edge of the sheet. It's where the paper is gripped during printing I think. It varies slightly from printer to printer. Check the specs on your printer. What's the size of the non-print zone along each edge of your sheet? Your layout margin must be at least as large as the non-print zone along each side of your paper. I think you're trying to do something your printer won't support, and I questioin whether you were able to achieve the desired result using Access.

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              #7
              Re: Help with Reports (Paper Size, Orientation and Margin)

              It's working perfectly on Crystal Reports version 8.5, and access, is the ruler above the report designer the same with the size of the paper size? if i set to letter or legal, will the ends of the reports designer match the width? because whether I set to letter or legal, the edge of the designer is measured as 7 on the ruler above the report designer.

              Comment

                #8
                Re: Help with Reports (Paper Size, Orientation and Margin)

                Letter and legal are both physically 8.5 inches wide. If you have a .5 margin set on both sides then the ruler will show 7.5 inches of usable area (8.5 -.5 -.5). If you set to landscape mode you will have a 10 inch in usable area (11.0 -.5 -.5) for letter and 13 inch for legal (14 -.5 -.5).

                The ruler shows how much space you have inside the margins.

                seven inch printable.giften inch printable.gif

                If you decrease the left margin to .1 inches then you have a usable area of 7.9 inches.

                seven point nine inch printable.gif
                Last edited by Stan Mathews; 04-03-2012, 12:54 PM.
                There can be only one.

                Comment

                  #9
                  Re: Help with Reports (Paper Size, Orientation and Margin)

                  Jetson,

                  Correction.

                  The ruler at the top of the design page begins where the print zone for the selected printer begins. As Stan says, the ruler shows the space you have within the printable zone.

                  Jet, we're assuming you are working with a laser or inkjet printer.

                  I'd be interested in seeing a report from Access that has text 0.1 inch from the left edge of the sheet of paper, printed on a laser or inkjet printer.
                  Last edited by Tom Cone Jr; 04-03-2012, 12:59 PM.

                  Comment

                    #10
                    Re: Help with Reports (Paper Size, Orientation and Margin)

                    Also you have Shrink to fit set in your original second screenshot. That tells Alpha that if the report can't be printed as designed, shrink the report until it does fit. I believe in your case, since the report can't be printed as far to the left as you want, Alpha reduces the size and moves it to the right.
                    There can be only one.

                    Comment

                      #11
                      Re: Help with Reports (Paper Size, Orientation and Margin)

                      Originally posted by Stan Mathews View Post
                      Also you have Shrink to fit set in your original second screenshot. That tells Alpha that if the report can't be printed as designed, shrink the report until it does fit. I believe in your case, since the report can't be printed as far to the left as you want, Alpha reduces the size and moves it to the right.
                      Also, it appears that he has 3 or 4 empty boxes (RTF?) in his layout that go all the way to the right and possibly past the right margin. That with shrink to fit might account for the problem.

                      Raymond Lyons

                      Comment

                        #12
                        Re: Help with Reports (Paper Size, Orientation and Margin)

                        Good catch, Raymond. Of course, if we could see a sample of the database for closer inspection.........
                        There can be only one.

                        Comment

                          #13
                          Re: Help with Reports (Paper Size, Orientation and Margin)

                          Thank you for the replies, I know alpha experts have wondered about it, but it really was an issue, not until I uninstalled alpha five,then installed it again and Voila! I am getting what I see on the screen to paper.Once again, thank you for the help, Issue on this thread is now resolved!

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