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Invoice with open balance

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    #1

    Invoice with open balance

    Still learning
    I am trying to add calcuated field to an invoice report that will show an open balance based on a selected invoice year. Currently the invoice shows charges for the selected year and payments for the selected year including a total invoice amount . What I would like to do is show a calcuated field on the invoice that will show the open balance if any for the year prior to the current invoice year and include this to the invoice total. (I only print invoices once a year but sometimes need to reprint an earlier year)

    The member.set is linked 1 to many to charges and payments. Each child table has four fields, year_due, Trans_date, Amount and comments

    All help appreciated
    Tags: None
    #2
    Re: Invoice with open balance

    Each child table has four fields, year_due, Trans_date, Amount and comments
    And possibly the field used to link them to the member table?

    It will be much easier to help given a sample of your database than it will be to describe in general terms how this can be accomplished.
    There can be only one.

    Comment

      #3
      Re: Invoice with open balance

      William,

      I would not advise trying to add outstanding invoice balances to an Invoice. This is a Statement balance which you can keep in the customer table as a value that is posted to as Invoices are crated and when any amount is paid or a credit is raised.
      Regards
      Keith Hubert
      Alpha Guild Member
      London.
      KHDB Management Systems
      Skype = keith.hubert


      For your day-to-day Needs, you Need an Alpha Database!

      Comment

        #4
        Re: Invoice with open balance

        I think I will add a new table that will hold total unpaid amounts for selected member and invoice year, I could then total all unpaid amounts from previous years and use that value to show the outstanding balance due prior to any new charges or payments. Anyway, I very rarely need to reprint an invoice for a previous year. New invoices are no problem, to get the unpaid balance I total all charges and subtract all payments, then add any new charges/payments. This way I can show a subtotal for the year amounts and a statement amount which includes the subtotal+previous outstanding balance. All trial and error for me, but thanks for you help

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