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Changing Order of a field in Alpha mailer

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  • Changing Order of a field in Alpha mailer


    Casual user who uses A5 database for my textbook business. I am building an email template so that I can click on an Email field within a browse, and this will then open alpha mailer. Once in Alpha Mailer I open a saved template which pulls in information to email to the recipient.

    To be able to show multiple records for each Professor I added the table (Table name: Spring 2012 Textbooks.dbf) to a set with parent table of the same .dbf (Spring 2012 Textbooks.dbf) file and did a one-to many link by Email. This way I could one to many and get all the records for each Professor.

    This has worked so far to pull in the information I need, now I am having trouble trying to sort some of it and filter out an item once it is displayed.

    Here are the 2 issues i need help with:

    1.) I want the enrollments to only show each Class one time. So if "AEM 3210" is already shown, do not show again. So if Field-"Class" has a value that is already shown do not repeat it in the one.many loop.
    So in the below examples this is what I want the Enrollment portion of the preview to look like:

    AEM 3210 - 60 Students
    ALS 1340 - 35 Students
    COMM 4280 - 45 Students

    2.) I also need to A-Z the "Class" field (a character field) in the Textbook section of the email. So here is what I want the Texbook preview of the example to look like:

    AEM 3210 - MANN - SMITH & ROBERSON'S BUSINESS LAW - 9780538473637 - 15TH
    ALS 1340 - - NTR - -
    COMM 4280 - PEMBER - MASS MEDIA LAW (P) - 9780073526188 - 18TH

    Here is my template so far:

    Dear Professor <<Professor|Y>>,

    Estimated Course Enrollments:
    <<Class|>> - <<Estenroll||5|0>> Students

    Textbook lists for your courses:
    <<Class|>> - <<Author|>> - <<Title|>> - <<Isbn|>> - <<Edition|>>

    Here is an example preview of this above code:

    Dear Professor Grossman,

    Estimated Course Enrollments:

    AEM 3210 - 60 Students
    AEM 3210 - 60 Students
    COMM 4280 - 45 Students
    ALS 1340 - 35 Students
    AEM 3210 - 60 Students

    Textbook lists for your courses:

    AEM 3210 - MANN - SMITH & ROBERSON'S BUSINESS LAW - 9780538473637 - 15TH
    COMM 4280 - PEMBER - MASS MEDIA LAW (P) - 9780073526188 - 18TH
    ALS 1340 - - NTR - -

    Any help would be greatly appreciated.


  • #2
    Re: Changing Order of a field in Alpha mailer

    Also, I tried to use the Child Table Order setting when I created the link in the .set and received this error:

    "Could not create/edit link. It is possible that the child table was opened in another session. Alpha Five needs exclusive access to the child table. Try exiting from Alpha Five, and then create link again.

    Internal error message was: Not an open table"

    I am not sure, but am assuming this is happening because the parent table of the set is the same table I am trying to adjust? It will not let me change the order, yet if I leave the order blank it add's the link just fine.