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Records not summarizing

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    #1

    Records not summarizing

    I have been using A5 all versions on and off for some time. Recently I was trying to summarize some records, Vendor Name and amount. Could'nt be easier. I've indexed on Vendor Name. Amount is numeric + 2 decimal places. When I summarize I don't get the choice of using Sum for the amount field only First, Last, min, max. Help.
    Tags: None
    #2
    RE: Records not summarizing

    Arthur,

    Are you using the Summarize Genie? I believe there's a problem with the Genie, it may not give you all the options when summarizing on a numeric field.

    What I do occasionally is use the genie to start the process, then modify the results in the Summarize card.

    Comment

      #3
      RE: Records not summarizing

      Thanks for that info. I did try that but found the same problem i.e. Sum was not available. Its as if it thinks its not a numeric field. I also ran a Compact and tried again. The only other thing I've done is that the database is an Excel spreadsheet saved as Dbf and added to an A5 app.

      Comment

        #4
        RE: Records not summarizing

        Did you verify, by looking at the table structure, that Alpha built the imported .dbf with a numeric type for this field. I've seen numbers imported as characters if the formatting in Excel wasn't "just right".

        Rather than re-importing, if this is the case, just add another field to the .dbf, make it calculated expression val(otherfieldname), reevaluate field rules, and you should be able to summarize.
        There can be only one.

        Comment

          #5
          RE: Records not summarizing

          The field is showing as numeric in A5. I've also done as you say and created a calculated field, re-evaluated the fields rules etc. I still have the same problem in that the new calculated field is not allowed to be summarized.

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            #6
            RE: Records not summarizing

            Hi again. I've just resolved the problem. I had named my databases 2000 and 2001 for the years I had data on. When I renamed them to YR2001 and tried to summarize then I could see the Sum function available. I didn't realise that the name of the database could cause problems.

            Many thanks for your help.

            Comment

              #7
              RE: Records not summarizing

              I had a similar problem with a dues application for a union. My goal
              was to subtract all data from the previous year and save it for future
              perusal. I, along with help from our experts in the phorum here
              constructed a script that would do just that and named the saved table
              for the year that was subtracted. I had all kinds of trouble with it
              until Tom Cone alerted me to the fact that A5 does not like tables
              whose name begins with a numeral, hence I concatenated a Y as a prefix
              and all problems went away.

              efs

              Comment

                #8
                RE: Records not summarizing

                In the documentation you will find that table names may not begin with a number. Violating this injunction leads to various subtle anomalies.

                Bill
                Bill Hanigsberg

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