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Purchase Order/Invoicing Application

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    #1

    Purchase Order/Invoicing Application

    I need to develop an integrated inventory/po and invoicing application. The most important part is the invoicing module. I really have no idea where to start. Working on a tight budget we cant pay thousands for development. We like the idea that Alpha is supposedly good for beginners.

    Appreicate any ideas...Rob
    Tags: None
    #2
    RE: Purchase Order/Invoicing Application

    Firstly, I think Alpha is the best choice for such a project.

    I would determine your needs, look at the example applications packaged with Alpha and jump in. Alphasports is an example invoiceing application bundled with the program. Its a very good example of what you can accomplish -- and the codes all there for you.

    Compare it to your needs and discuss it with your work. The more concrete you can be the better.

    If you have questions, you've found the best resource, there is also :

    http://www.learn alpha.com/
    http://www.imakenews.com/alphasoftware/
    http://support.alphasoftware.com/xbasic_reference/index.htm


    And various books, message posts etc...


    Welcome, if you've determined you are going to do it yourself, those are your oars get rowing! :)

    Good Luck

    Bo

    Comment

      #3
      RE: Purchase Order/Invoicing Application

      Rob,

      An invoicing application is one of the first things that I developed using Alpha. I got my start in Alpha Four/dos. I came to it from another database product that was a "flatfile" database. Thinking in terms of "relational" database took some getting used to for me. I don't know your level of experience with this, but it may be something for you to investigate and evaluate.

      Other than that, I suggest just diving in. Really. There are benefits to careful planning, etc., but if you lack experience with developement and this product, I say dive in and learn as you go.

      One thing that I learned by experience. When you build your table, you will later evaluate the table structure and think, "ah, I need a field for this, that, and the other thing." In other words, you will surely decide to add fields after you first make your table. When you get to that point, you may make that decision based upon some field that is in the middle of the structure list and "think" the newly added field should be next to the existing field in the middle of the structure list. DO NOT "insert" a new field in the middle of the list. Doing so has caused me some serious headache. ADD all new fields at the very end of the existing structure list.

      You will be able to place any field anywhere on your form and in the prompt order that you want without regard to where the field sits in the table's structure list.

      Other than that, dive in, post your questions here, and you will find that you can get A5 to do some pretty fancy stuff. There are lot's a brite minds in here willing to help you along.

      Mike
      Thank you,
      Mike Konoff

      Comment

        #4
        RE: Purchase Order/Invoicing Application

        If you are after some ideas, attached is a jpg of my top page for invoicing for your thought process.

        Invoice pg 2 - shipping/invoice info (pulled from customer table)
        Prtentry - enter all items for the order (stored in prtentry table)
        Accts Rec - payment info (accts rec table)
        quark/inv - special notes relative to the account and inv adjustments (quark/adj table)
        Message - area to enter message to be placed on invoice or packing slip. (message table)
        Customer - customers permanent record (customer table)
        Tools - buttons to other tables.

        What I have given is a quick overview. When I first put this invoice system together you had to go to all these different tables to see info. In this configuration EVERYTHING relative to an invoice is shown on the singe form. It has saved massive number of hours.

        I hope all of this makes sense and give you some ideas. Notice the form is very simple, no graphics, I wanted functionality not looks.

        If you have any questions please feel free to contact me.

        Comment

          #5
          RE: Purchase Order/Invoicing Application

          If you are after some ideas, attached is a jpg of my top page for invoicing for your thought process.

          Invoice pg 2 - shipping/invoice info (pulled from customer table)
          Prtentry - enter all items for the order (stored in prtentry table)
          Accts Rec - payment info (accts rec table)
          quark/inv - special notes relative to the account and inv adjustments (quark/adj table)
          Message - area to enter message to be placed on invoice or packing slip. (message table)
          Customer - customers permanent record (customer table)
          Tools - buttons to other tables.

          What I have given is a quick overview. When I first put this invoice system together you had to go to all these different tables to see info. In this configuration EVERYTHING relative to an invoice is shown on the singe form. It has saved massive number of hours. They all all linked by the invoice number or account number in a set.

          I hope all of this makes sense and give you some ideas. Notice the form is very simple, no graphics, I wanted functionality not looks.

          If you have any questions please feel free to contact me.

          Comment

            #6
            RE: Purchase Order/Invoicing Application

            By the way, the JPG was from A5V4, I am in the process of converting it over to V5 using a lot of dialog boxes. The V5 version is not ready to show. The concept will stay the same.

            Comment

              #7
              RE: Purchase Order/Invoicing Application

              Wow that looks incredible. Is it possible for me to buy a cooy of your work and or have you modify it further for me. I have Alpha version 4.5 for Windows right now

              Thanks for the info and ideas either way.

              Robert Weisberg

              Comment

                #8
                RE: Purchase Order/Invoicing Application

                One more thing I want in my application that I dont see in many others. I like a big large work area. I want the ability to add 20-30 line items easily. We use product codes for our items. I like the ability to enter a code and have it populate the fields with 2-3 price levels per product. Some of these invoice apps only have pull down lists for every product. To me that slows down data entry.

                Thanks
                Robert

                Comment

                  #9
                  RE: Purchase Order/Invoicing Application

                  Attached is a jpg of the portion of the tabs where we enter the item numbers for the respective order. All you need to do is type in the item number and the rest of the info (other than quantity) is filled in. You can alter this very easily. If you do not know the item number you have the ability to do a lookup. It is NOT an automatic lookup, you have to click on the arrow.

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