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Sorting a group by its count

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    Sorting a group by its count

    I have been asked to produce a report that has a single group, and a simple count. The only difference is that the report has to be sorted in descending order on the count (frequency) of the group, rather than alphabetically etc.

    Is this possible, tried changing the sort to an expression, but it wouldnt allow me to use the calculated count field in this way.

    Any help welcome,
    Chris Tanti
    Technical Support

    Nuance & Fathom Ltd - The data-driven marketing agency

    #2
    RE: Sorting a group by its count

    Chris,

    To do this I think the report engine would have to make two passes through the table. First pass would count the members in each group break. Second pass would display or print them in the desired order. I don't think the report engine can do this.

    I suggest you do the first pass yourself, scanning and counting the records in your source table, then write the results to a temporary (intermediate) table, and use that table as the foundation for your report, after sorting it in the desired fashion.

    All of this can be arranged in a single script that zaps the contents of the temp table, derives the count values, and writes them back to the temp table before calling the report.

    -- tom

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      #3
      RE: Sorting a group by its count

      Hmm, shame it can't be done within the report, I was thinking of trying to post the table against itself, using a dummy count field and using the group field as the matching key, then sorting the report on the result (which, should get repeated on each record). Your way is probably a lot neater.
      Chris Tanti
      Technical Support

      Nuance & Fathom Ltd - The data-driven marketing agency

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        #4
        Re: Sorting a group by its count

        I need to do that too. SQL Select command allows to do that I think.

        But, can we query with SQL when using a .DBF file in A5?
        If so, we could base our report on that query, no?

        Can you imagine that Access cound do that!
        Last edited by EMHmark7; 11-13-2009, 11:49 PM.

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