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invoice help

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    #1

    invoice help

    I have an invoice design. In my orders table I have a field that I would like to fill with the total of the invoice. The invoice total gets calculated on the invoice entry form. It is the result of a Calculated field. ( Total(orderdetails->ext_,GRP->orders.
    How would I get the calculated result into my orders table field for invoice total.
    Tags: None
    #2
    RE: invoice help

    Jeff:
    If you are using a set, Invoice header and Invoice detail, then ashort xbasic script attached to the on save action of the detail could write the total of the line items back to the header record.

    t1=table.current(1) 'header
    t2=table.current(2) 'detail

    t1.change_begin()
    t1.total=t2.total
    t1.change_end()

    If you dont have a total in the detail the the t2.total
    could be replaced with the calculated field.

    Charlie Crimmel

    Comment

      #3
      RE: invoice help

      Thanks for the help. Can you be more specific.
      1- my set consists of the following set.
      orders
      |-customers
      |-order details ( one to many)
      |- vendors
      |-products( one to many)
      orders has- cust Id, ship to, etc. and the Total field I want filled in according to the calc field in the order entry form.
      I have an embedded form on the order entry form with the order details. The calculated total comes form here.
      How would I change your example to work in this situation?
      Where would I write and place the script?
      Not exactly new at this, but certainly not an expert.
      Thanks for the help.

      Comment

        #4
        RE: invoice help

        Jeff,

        Have you looked at the invoice database that comse with v5? It may be of some help.

        kenn
        TYVM :) kenn

        Knowing what you can achieve will not become reality until you imagine and explore.

        Comment

          #5
          RE: invoice help

          Jeff:
          Can you post a copy of your files to this board or send me a zip file to my e-mail.
          I dont need any data.
          I'll take a look at what you want to do.

          Where are you located?

          Charlie Crimmel
          email - [email protected]

          Comment

            #6
            RE: invoice help

            Jeff:
            Is there a reason that you have customer,vendors and products in your set?

            Most of the tim I have the same tables but I do a lookup thru the field rules. That way I dont have to have the tables in the set but I have access to the same info.

            In the orders table I would have the Customer info looked up from the customer table.
            the order details would look up from products and vendors.

            my set would look like
            order headers
            |order details

            If I needed to print info on the order form of invoice then I would have those based on a larger set like yours.
            I try to keep my order entry set as small as possible.
            If I have multiple users entering customers,vendors and products, it will have less effect in the order entry.

            Charlie Crimmel

            Comment

              #7
              RE: invoice help

              Here's a copy of my database program. The forms that I wrote so far are not complete. Just in testing phase.
              Thanks for the help.

              Comment

                #8
                RE: invoice help

                You wrote- "If I needed to print info on the order form of invoice then I would have those based on a larger set like yours."

                Yes I do have to print orders. Here's the reason for my database program.
                I am a sales rep. that represents about 30 different manufacturers. When I take an order it has to be manufacturer specific. I use the products database to choose the different products from that manufacturer.
                Each order is one manufacturer at a time. When I do a lookup on the line items for that manufacturer. I set up a filter on the item lookup to show only that manufacturers items. At the end of the day, I would print or fax all each of the manufacturers orders for he day. I don't carry any inventory, so there is no need for inventory posting etc.
                Again. Thanks for the help.
                BTW- I am from NY, and would love to attend a users group meeting.

                Comment

                  #9
                  RE: invoice help

                  jeff:
                  I'll take a look.
                  Are you using version 4.5 or v5 ?

                  Comment

                    #10
                    RE: invoice help

                    v5- thanks.

                    Comment

                      #11
                      RE: invoice help

                      jeff:
                      I have looked at you forms.
                      I am going to email you a application that might help.
                      the zip file is 2 meg.
                      I use it as a template to start designing the same type of application for customers.
                      Feal free to use any part of it or to throw it away.
                      I find it helpful to use this and then add other options that customers want.

                      Where are you located
                      Let me know if you get it ok.

                      Charlie Crimmel
                      [email protected]

                      Comment

                        #12
                        RE: invoice help

                        I will check it out.
                        I am located in Long Island NY

                        Comment

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