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Creating Multiple Excel Worksheets from one export Script

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  • Creating Multiple Excel Worksheets from one export Script

    Is it possible to create multiple worksheets in Excel from one Export Script in A5? In A5 reports, you can break the information according to a field specified within a table. For example you might make the break on records by a client name, thereby creating a new report for each client. We need to do this on an export operation from within a script. I've created a query for the necessary information and then an export. I know I can have it loop through the export operation for the records but is it possible to tell A5 to create a new excel file for each Client in the query, basically grouping the queried info for each client in a different Excel worksheet?

    To be honest I've never tried anything like this and am at a loss. I could not find anything in the message board regarding this type of Export. Thanks for reading the post and any or all ideas are welcome.

    Scott

  • #2
    Re: Creating Multiple Excel Worksheets from one export Script

    Looks like were in the same boat... I was able to use a5_AlphaDAO_Export() to send data from multiple tables to an Excel worksheet. Works great, each table has its own sheet. In the genie you can set arguments to prompt for the value for the filter to use. But now I want to add more tables from a different database (tables have the same names) and it looks like the only option is to create separate xls files and then merge them into new sheets. According to Excel all the files must be in the same folder. I was hoping there was a way to edit the Xbasic the genie creates so I can use the same script and just change the file name. But the genie only creates a new file or uses an existing one. So I will add my question to yours - how do you do that using Xbasic?

    Oops, I see you are using v5 - I am on v11. Perhaps someone will be able to help us both...?
    Last edited by MoGrace; 01-22-2015, 08:13 PM.
    Robin

    Discernment is not needed in things that differ, but in those things that appear to be the same. - Miles Sanford

    Comment


    • #3
      Re: Creating Multiple Excel Worksheets from one export Script

      We will be upgrading to V11 in 2 weeks. I had some major problems in November and had to rebuild the db. I've just been making sure it is now running smoothly with no major glitches, but will be upgrading in 2 weeks.

      Comment


      • #4
        Re: Creating Multiple Excel Worksheets from one export Script

        We're using ver 10.5, and we have a function to grab data from a specified sheet in a workbook. I don't see why the reverse couldn't be done. Maybe I'm oversimplifying it, but where I assign an array variable to an excel cell, I don't see why you couldn't just reverse the equation. You would need to have a "save" for the workbook, but I think it could be done.

        Code:
        'Date Created: 17-Jul-2013 02:57:48 PM
        'Last Updated: 14-Nov-2014 10:11:10 AM
        'Created By  : Thomas Henkel
        'Updated By  : Stephen Andrews
        ' Variables passed:
        ' Filename = Name of excel workbook
        ' First row is numeric = first row to select  - usually 1 unless you have header rows
        ' First col is numeric, usually 1
        ' Data_Array is the pointer to the array from the calling script
        ' Sheet is numeric value of which sheet in the workbook to select
        Function get_excel_data as V (Filename as C, First_Row as N, First_Col as N, Data_Array as P, Sheet as N)
            dim MyObject as P
            dim row as N
            dim col as N
            dim rows as N
            dim cols as N
            dim cell as C
            dim temp as C
            cols = Data_Array.size(2)
            rows = Data_Array.size(1)
            on error goto quitting
            MyObject = ole.getobject("","Excel.Application")
        	MyObject.Workbooks.Open(Filename)
           MyObject.Worksheets(Sheet).Select()    'This was commented out.  Steve uncommented it on 11/14/14.
            for row = First_Row to  rows
                for col = First_Col to cols
                    cell = get_col(col) + row
                    Data_Array[row,col] = MyObject.activesheet.Cells.Range(cell)
                next col
            next row
        quitting:
        
        '  Somehow you would need to put a "save" here
        
            MyObject.Workbooks.close()
            delete MyObject
        end function
        Tom

        Comment


        • #5
          Re: Creating Multiple Excel Worksheets from one export Script

          ' Somehow you would need to put a "save" here
          MYObject.ActiveWorkbook.SaveAs("drive_path_name_extension_in_quotes",-4143)
          MyObject.Workbooks.close()
          MyObject.Quit()


          -4143 is latest version in Excel 2003
          would use
          70 for Excel 97-2003 in Excel 2013, etc.
          6 is csv.

          .getobject() is Alpha V6 and later. I think V5 would be

          MyObject = ole.create("Excel.Application")
          Last edited by Stan Mathews; 01-23-2015, 05:20 PM.
          There can be only one.

          Comment


          • #6
            Re: Creating Multiple Excel Worksheets from one export Script

            Tom,

            I certainly don't mean to be sniping at your post. Just want to add that it uses a function get_col() to translate the column index (numeric) to a letter. I do something similar and in the absence of your translation function I offer.

            Code:
            FUNCTION get_col AS C (colnum AS N )
            	'returns a character column reference from its numeric index
              If Colnum > 26 Then
                get_col = Chr(Int((Colnum - 1) / 26) + 64) + Chr((mod((Colnum - 1),26) ) + 65)
              Else
                get_col = Chr(Colnum + 64)
              End If
            END FUNCTION
            There can be only one.

            Comment


            • #7
              Re: Creating Multiple Excel Worksheets from one export Script

              Stan, just out of curiosity, do you think it would be possible to use a variable calling on the "Client" field so that on this line,"MYObject.ActiveWorkbook.SaveAs("drive_path_name_extension_in_quotes",-4143)" the variable could be used where the name would normally appear in the path? Hopefully, that way with a loop, it might possibly save each workbook to the "client" name. Just wondering if you think this may be viable or am I over simplifying my thinking?
              Thanks....Scott

              Comment


              • #8
                Re: Creating Multiple Excel Worksheets from one export Script

                Do it all the time. Just had the hard-coded expression there to illustrate what is needed.

                Be careful to construct a legal filename.

                cust = "ABC Co."
                file_name = "C:\tempfiles\\"+cust+"_wk_ending_"+date()+".xls"
                ? file_name
                = "C:\tempfiles\ABC Co._wk_ending_01/26/2015.xls"


                Looks ok but forward slashes aren't legal. You'll want something like

                file_name = "C:\tempfiles\\"+cust+_"wk_ending_"+dtoc(date(),"6-")+".xls"
                ? file_name
                = "C:\tempfiles\ABC Co._wk_ending_01-26-15.xls"
                There can be only one.

                Comment


                • #9
                  Re: Creating Multiple Excel Worksheets from one export Script

                  Thanks Stan.... I appreciate all your help.

                  Comment


                  • #10
                    Re: Creating Multiple Excel Worksheets from one export Script

                    I'm having a major brain fade here. The script below works..... sort of. It will go to the first record that satisfies the filter criteria and creates the Excel file just fine. Unfortunately, it stops at the first record that satisfies the criteria. I know I'm missing something simple to tell it to run the Query and continue to the next client that satisfies the query, and so on. What am I missing?

                    dim tbl as P
                    dim cvar as C


                    tbl = table.open("New_Invoicing")

                    cvar = (New_Invoicing->Client)

                    'debug(1)



                    query.description = ""
                    query.order = "CLIENT+DATE"
                    query.filter = "CLIENT = (cvar) .AND. INVOICE_AMOUNT1-CHECK1-CHECK2-CHECK3-CHECK4>0"
                    query.options = "I"
                    tbl.query_create()

                    WHILE .NOT. tbl.Fetch_EOF()

                    tbl.batch_Begin()


                    export.type = 4
                    export.names = .T.
                    export.file = "\\amesrv\E\("+cvar+").xls"
                    export.options = ""
                    export.field_sep = ""
                    export.record_sep = ""
                    export.fields = 8
                    export.field1 = "new_invoicing->client"
                    export.field2 = "new_invoicing->date"
                    export.field3 = "new_invoicing->invoice_number1"
                    export.field4 = "new_invoicing->invoice_amount1"
                    export.field5 = "new_invoicing->date6"
                    export.field6 = "new_invoicing->invoice_number2"
                    export.field7 = "new_invoicing->invoice_amount2"
                    export.field8 = "new_invoicing->check5"

                    tbl.export()

                    tbl.fetch_Next()

                    END WHILE

                    tbl.batch_end()

                    SCRATCH THAT... Here is the correct script I'm using:

                    dim tbl as P
                    dim cvar as C


                    tbl = table.open("New_Invoicing")

                    cvar = (New_Invoicing->Client)

                    'debug(1)

                    WHILE .NOT. tbl.Fetch_EOF()

                    tbl.batch_Begin()



                    query.description = ""
                    query.order = "CLIENT+DATE"
                    query.filter = "CLIENT = (cvar) .AND. INVOICE_AMOUNT1-CHECK1-CHECK2-CHECK3-CHECK4>0"
                    query.options = "I"
                    tbl.query_create()




                    export.type = 4
                    export.names = .T.
                    export.file = "\\amesrv\E\("+cvar+").xls"
                    export.options = ""
                    export.field_sep = ""
                    export.record_sep = ""
                    export.fields = 8
                    export.field1 = "new_invoicing->client"
                    export.field2 = "new_invoicing->date"
                    export.field3 = "new_invoicing->invoice_number1"
                    export.field4 = "new_invoicing->invoice_amount1"
                    export.field5 = "new_invoicing->date6"
                    export.field6 = "new_invoicing->invoice_number2"
                    export.field7 = "new_invoicing->invoice_amount2"
                    export.field8 = "new_invoicing->check5"

                    tbl.export()

                    tbl.fetch_Next()

                    END WHILE

                    tbl.batch_end()

                    Comment


                    • #11
                      Re: Creating Multiple Excel Worksheets from one export Script

                      You're not changing the cvar contents. Probably want something like......

                      Code:
                      dim tbl as P
                      dim cvar as C
                      tbl = table.open("New_Invoicing")
                      tbl.order("client")'put table in client order so we can skip over multiple instances and export only once per client
                      tbl.fetch_first()
                      tbl.batch_Begin()
                      WHILE .NOT. tbl.Fetch_EOF()
                      	cvar = tbl.client
                      	query.description = ""
                      	query.order = "CLIENT+DATE"
                      	query.filter = "CLIENT = (cvar) .AND. INVOICE_AMOUNT1-CHECK1-CHECK2-CHECK3-CHECK4>0"
                      	query.options = "I"
                      	tbl.query_create()
                      	export.type = 4
                      	export.names = .T.
                      	export.file = "\\amesrv\E\("+cvar+").xls"
                      	export.options = ""
                      	export.field_sep = ""
                      	export.record_sep = ""
                      	export.fields = 8
                      	export.field1 = "new_invoicing->client"
                      	export.field2 = "new_invoicing->date"
                      	export.field3 = "new_invoicing->invoice_number1"
                      	export.field4 = "new_invoicing->invoice_amount1"
                      	export.field5 = "new_invoicing->date6"
                      	export.field6 = "new_invoicing->invoice_number2"
                      	export.field7 = "new_invoicing->invoice_amount2"
                      	export.field8 = "new_invoicing->check5"
                      	tbl.export()
                      	while tbl.client = cvar .and. .not. tbl.fetch_eof()
                      	tbl.fetch_Next()
                      	end while
                      END WHILE
                      tbl.batch_end()
                      tbl.close()
                      Last edited by Stan Mathews; 01-26-2015, 07:50 PM.
                      There can be only one.

                      Comment


                      • #12
                        Re: Creating Multiple Excel Worksheets from one export Script

                        Thanks Stan. Works except it is still only creating one excel file for the first record. Doesn't seem to be fetching the next record according to the "cvar" call out and creating an excel file for it or the following records. I see what you meant about not changing the "cvar" contents.

                        Comment


                        • #13
                          Re: Creating Multiple Excel Worksheets from one export Script

                          Perhaps after the query is created, that's when I should be fetching the next record instead of fetching the next record and running the query each time. What do you think?

                          Comment


                          • #14
                            Re: Creating Multiple Excel Worksheets from one export Script

                            On my tablet at the moment. Will take another look shortly.
                            There can be only one.

                            Comment


                            • #15
                              Re: Creating Multiple Excel Worksheets from one export Script

                              No prob..... Thanks and I'm just spit balling here. I thought maybe we should be fetching the next records for the Export and only run the Query once.... if that makes any sense.

                              Comment

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