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Export custom report to Excel

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  • Export custom report to Excel

    Hello, we just aquired an Alpha Four V3 database that has some preconfigured reports that we would like to export into an Excel spreadsheet. We can see the data in the .dbf files but would like the output to be like the custom report. Is there a way to do that? We've never worked with the Alpha Four product.

    Thanks in advance.

  • #2
    RE: Export custom report to Excel

    Yes you can ... with a little manipulation. Although it has been many years since I have used version 3, I am assuming it will do this. We use versions 6 and 7, and do this all the time.

    This is how we do it ... so see if it works in version 3. I am doing this from memory, so the nomenclature may not be exact.

    I would do the following steps:
    1. In Alpha, create another report that is an exact copy of the report you wish to use. For example you might call it "Report for Excel". You should use this report for modifactions you will need to make.

    2. The report needs to be in columns for Excel. So you will have to align your whole report (including headings and titles into columns.

    3. Next, you must input either a semi-colon or comma to delineate your "columns". Each line of the report must have a ";" or "," for each column, and obviously the ";" must line up vertically. Also you must use either a ";" or a ","... not both. Don't forget, each line must have a ";" for each column even if the line is empty or blank.

    4. Next you must "export" the report. In A4 when you "print", there is an option to print to "file". Do it. At the bottom of the screen, it allows you to enter the path and name of your file. Give the file a name and use the extension ".txt".

    5. In Excel, you will be able to open the report. Tell Excel the report is ";" or "," delimited file and it should open no probem.

    Hope this helps,

    P.S. Once you see if it works, one other step to do would be to set up a printer in A4 called "Default Printer". The "default printer" driver is available in your A4 printer driver file. I find using the "default printer" for exporting reports works best because it seems to eliminate a lot of unnecessary printer codes that Excel sometimes doesn't deal with well, and that you might have to clean up.