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Simplifying data entry

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  • Simplifying data entry

    Where ( at what stage) does the work take place to make a database intuitive?

    Consider the 4 fields " ProdCategory", ProdName", "ContainerSize" and ContainerType".

    I want the end user to choose a ProdCategory and be given a drop down with 6 choices ( white, milk, flavored milk, cheese, yogurt, vegetables, cultured)

    Having made the choice say " Cheese", the product name is dependent on my selections and gives a drop down of cheese names only.

    Similarly containerSize then limits its drop down to sizes for the various cheeses and so on.

    Am I jumping the gun and this is not a task for table design if so where does this task fit?

    Thanks

  • #2
    Re: Simplifying data entry

    Because of the small number of category choices a simple table lookup field rule would suffice. Otherwise create a "supporting" table that contains separate records for each "category". Create "supporting" tables for the product names. Each record would contain a category, and a product name. Use a table lookup field rule and define a filter based on the category. Create a "supporting" table for the container sizes. Each record would contain three fields, category, productname, and containersize. Define a table lookup field rule, using a filter based on category and productname.

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    • #3
      Re: Simplifying data entry

      Ok I think my situation calls for maximum 12 category choices. Assuming I want to use a lookup how ot I get there from table design and can you illustrate how I would create an actual lokup? I lean best by example.

      Thanks

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      • #4
        Re: Simplifying data entry

        Clem,
        I lean best by example.
        As do I and many others.....do a search for "lookup" using quotes and then choose appropriate threads that have examples (paperclip icons next to them). There are many such examples already created by people attached to threads--think Alpha includes some too in the sample file it has.


        http://msgboard.alphasoftware.com/al...earchid=597124

        Or in the online help file's User Manual...
        http://support.alphasoftware.com/alp...le_Lookups.htm
        Mike
        __________________________________________
        It is only when we forget all our learning that we begin to know.
        It's not what you look at that matters, it's what you see.
        Henry David Thoreau
        __________________________________________



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        • #5
          Re: Simplifying data entry

          Here is an example of filtered lookups based upon the field value from the previous field lookup as you were describing. See if this helps.
          Mike W
          __________________________
          "I rebel in at least small things to express to the world that I have not completely surrendered"

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          • #6
            Re: Simplifying data entry

            Thanks I will check it out much appreciated

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            • #7
              Re: Simplifying data entry

              Mike it most certainly shows me the possibilities but I have a long way to go.
              thanks

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              • #8
                Re: Simplifying data entry

                I should also have made the point that mine is a Quality database it will not be used say for orders but rather to manage suppliers (vendors). so we ( qA , marketing, sales, logistics ) can see who makes what , what the standards are , where vendors are located , what problems they have, etc.

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