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Simplifying data entry

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  • Simplifying data entry

    Where ( at what stage) does the work take place to make a database intuitive?

    Consider the 4 fields " ProdCategory", ProdName", "ContainerSize" and ContainerType".

    I want the end user to choose a ProdCategory and be given a drop down with 6 choices ( white, milk, flavored milk, cheese, yogurt, vegetables, cultured)

    Having made the choice say " Cheese", the product name is dependent on my selections and gives a drop down of cheese names only.

    Similarly containerSize then limits its drop down to sizes for the various cheeses and so on.

    Am I jumping the gun and this is not a task for table design if so where does this task fit?


  • #2
    Re: Simplifying data entry

    Because of the small number of category choices a simple table lookup field rule would suffice. Otherwise create a "supporting" table that contains separate records for each "category". Create "supporting" tables for the product names. Each record would contain a category, and a product name. Use a table lookup field rule and define a filter based on the category. Create a "supporting" table for the container sizes. Each record would contain three fields, category, productname, and containersize. Define a table lookup field rule, using a filter based on category and productname.


    • #3
      Re: Simplifying data entry

      Ok I think my situation calls for maximum 12 category choices. Assuming I want to use a lookup how ot I get there from table design and can you illustrate how I would create an actual lokup? I lean best by example.



      • #4
        Re: Simplifying data entry

        I lean best by example.
        As do I and many a search for "lookup" using quotes and then choose appropriate threads that have examples (paperclip icons next to them). There are many such examples already created by people attached to threads--think Alpha includes some too in the sample file it has.

        Or in the online help file's User Manual...
        It is only when we forget all our learning that we begin to know.
        It's not what you look at that matters, it's what you see.
        Henry David Thoreau


        • #5
          Re: Simplifying data entry

          Here is an example of filtered lookups based upon the field value from the previous field lookup as you were describing. See if this helps.
          Mike W
          "I rebel in at least small things to express to the world that I have not completely surrendered"


          • #6
            Re: Simplifying data entry

            Thanks I will check it out much appreciated


            • #7
              Re: Simplifying data entry

              Mike it most certainly shows me the possibilities but I have a long way to go.


              • #8
                Re: Simplifying data entry

                I should also have made the point that mine is a Quality database it will not be used say for orders but rather to manage suppliers (vendors). so we ( qA , marketing, sales, logistics ) can see who makes what , what the standards are , where vendors are located , what problems they have, etc.