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Accounts Receivable expression

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  • Accounts Receivable expression

    Any ideas on how to create a calculated field to keep track of a total from a check amount and have it deduct as invoices are marked as paid. The database is standalone and I have it tied to another set via a inbedded browse.

  • #2
    Re: Accounts Receivable expression

    What program are you using?
    There can be only one.


    • #3
      Re: Accounts Receivable expression

      Alpha 5 version 5. I am planning to upgrade at some point but this has been working fine with what I have been doing.


      • #4
        Re: Accounts Receivable expression

        Not sure a single calculated field can do all that you have in mind.

        Some would use a "transaction" table. Invoice totals would be posted to the transaction table as positive numbers, Payments would be posted as negative. Tablesum() or DbSum() could be used to net the payments against the invoice amounts to get a net balance due for a customer, assuming the same customer_id is used for the invoices and payment transactions records.

        There are lots of variations.

        A lot depends upon what your requirements may be. Do payments get applied to the customer, or to specific invoices? Such a simple thing makes a big difference ini how you design your app.

        A report based on the Transaction table, for a single customer, would show all the invoice entries and all the payment entries and then the net remaining due. In QuickBooks this is called a "Statement".


        • #5
          Re: Accounts Receivable expression

          This article might give you some ideas:

          AlphaBase Solutions, LLC


          • #6
            Re: Accounts Receivable expression

            Thanks Peter looks exactly what I was referring to only I would probably prefer something that just keeps a running total as I enter the invoices which are being paid. I am concerned on this about having to go back and find where any mistakes were made as I have some customers that pay 200 invoices on 1 check. However I am sure if I can get this to work and get familiar with the Xbasic I can eventually figure out how to do what I want.

            Thanks Again