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Multiple transactions showing on report

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  • Multiple transactions showing on report

    I have been modifying a the report "Paid Invoices for Date Range" that is included with demo version. I have refreshed to see my data. I was able to modify many things and see my data on the report but today I noticed that some unique transaction from QuickBooks show up multiple times on my report. One invoice is there 4 times while another one is there only once. Another one is there twice while another one is there three times.
    I have tried refreshing the data: first just the tables I am using then I tried refreshing all the tables.
    Can anyone tell me why unique transactions are showing up multiple times on my report?

    Many thanks !

  • #2
    Re: Multiple transactions showing on report

    Look closely at the transactions.

    You are seeing the modifications of each transaction.

    ps - sorry I missed your post.
    Al Buchholz
    Bookwood Systems, LTD
    Weekly QReportBuilder Webinars Thursday 1 pm CST

    Occam's Razor - KISS
    Normalize till it hurts - De-normalize till it works.
    Advice offered and questions asked in the spirit of learning how to fish is better than someone giving you a fish.
    When we triage a problem it is much easier to read sample systems than to read a mind.
    "Make it as simple as possible, but not simpler."
    Albert Einstein

    Comment


    • #3
      Re: Multiple transactions showing on report

      Thank you for your response. I thought I wouldn't get an answer.

      I still don't understand. My report is showing one invoice on four sepearate lines and is making a subtotal and total including that invoice four times. I just want to see unique invoices. What should I change to see this?

      Comment


      • #4
        Re: Multiple transactions showing on report

        Thank you for your answer.
        I am sorry, but I still don't understand. Why would I see every modification that I made to the invoice as a separate line included in the total? Should I not see only the latest version of the invoice? How can I see only the latest version of the invoice on my report?

        Comment


        • #5
          Re: Multiple transactions showing on report

          Thank you for your answer. But I still don't understand.
          How can I see only the latest version of the invoice without seeing every modification as a separate line? This changes the total on my report. I don't want one invoice included 4 times in the total.

          Comment


          • #6
            Re: Multiple transactions showing on report

            Originally posted by formationqb View Post
            Thank you for your answer. But I still don't understand.
            How can I see only the latest version of the invoice without seeing every modification as a separate line? This changes the total on my report. I don't want one invoice included 4 times in the total.
            Michael

            Please join the webinar today so we can take a look at this.
            Al Buchholz
            Bookwood Systems, LTD
            Weekly QReportBuilder Webinars Thursday 1 pm CST

            Occam's Razor - KISS
            Normalize till it hurts - De-normalize till it works.
            Advice offered and questions asked in the spirit of learning how to fish is better than someone giving you a fish.
            When we triage a problem it is much easier to read sample systems than to read a mind.
            "Make it as simple as possible, but not simpler."
            Albert Einstein

            Comment


            • #7
              Re: Multiple transactions showing on report

              This was solved in the webinar.
              To try to eliminate this deadend, I believe the main change made was to take the fields out of the detail section and place them in the header (detail header?). If more information/changes were done (and remembered! :) ), please Al or Michael, add them.
              Mike
              __________________________________________
              It is only when we forget all our learning that we begin to know.
              It's not what you look at that matters, it's what you see.
              Henry David Thoreau
              __________________________________________



              Comment


              • #8
                Re: Multiple transactions showing on report

                The report is using the invoiceline table.

                We added a group based on the RefNumber field - aka Invoice number

                The fields were moved from the detail section to the RefNumber header.

                Then the invoice header information only displayed once per Invoice number rather than once for each line item on the invoice
                Al Buchholz
                Bookwood Systems, LTD
                Weekly QReportBuilder Webinars Thursday 1 pm CST

                Occam's Razor - KISS
                Normalize till it hurts - De-normalize till it works.
                Advice offered and questions asked in the spirit of learning how to fish is better than someone giving you a fish.
                When we triage a problem it is much easier to read sample systems than to read a mind.
                "Make it as simple as possible, but not simpler."
                Albert Einstein

                Comment

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