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Record Counts in Reports

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  • Record Counts in Reports

    Using A5v10.5, Win7x64
    I am trying to create a summary report displaying only counts of records. I have a Test Database that records computer parts tested. I need to create a report based on the value of a single field. The field name is "failed" and it is a logical field. Every record in the database, now about 13,000, has the value of this field either, failed = .T. to show that a part failed, or failed = .F. to show that a part passed. I would like the report to show the following:

    Total parts tested: (This would be the total number of parts (records) in the database or the number of parts tested during a period (a date field would be used to select the period)

    Total parts passed: (This would be based upon "failed = .F." for the parts in a selected period)

    Total parts failed: (This would be based upon "failed = .T." for the parts in a selected period)

    That is all I need on the report. No details of any fields, just counts. I think this should be pretty easy, but I am really struggling with it. Can anyone help?


  • #2
    Re: Record Counts in Reports


    You should be able to create a calculated field for each summary using the expression builder.
    See attached screenshot of the report designer. Ignore the 'Warranty' field, this would be 'failed' field in your case (I didn't want to add that field in my database).
    Check the Count button.


    So you should end up with expressions like:



    Alpha Anywhere v12. Build 6488-5436 IIS v10.0 on Windows Server 2019 Std in Hyper-V


    • #3
      Re: Record Counts in Reports

      Thank you Stephen. If I drag the "failed" field into the Detail section of the report and select "Count of the records," A5 creates the following for me:
      cnt_testmain_failed_for_Grand = count(testmain->failed,grp->Grand,grp->detail)

      I can then change the Summary field name to TotalPartsTested using the same summary expression of, count(testmain->failed,grp->Grand,grp->detail). When I preview the report it does indeed show me the total number of parts tested in the database, which is at this point, 13299.

      I then drag the "failed" field two more times into the Detail section again and make the following changes to the summary names and expressions:

      TotalPartsPassed = count(testmain->failed=.F.,grp->Grand,grp->detail)
      TotalPartsFailed = count(testmain->failed=.T.,grp->Grand,grp->detail)

      When I preview the report, it shows the total parts tested of 13299 for all three of the calculated fields. It seems to ignore the "failed=.T." and "failed=.F." in the summary expressions.
      Am I putting the calc fields in the wrong section of the report(I would really like them all to be in the Report Header). I want this report to be real simple, like,

      Report Title

      Total Parts Tested = xxx
      Total Parts Passed = yyy
      Total Parts Failed = zzz

      In addition, if drag a <New Calculated Field> into the report, no matter what section I create the calc filed in, it still ignores the .T. or .F. logical condition in the summary expression and gives me the total parts in the table(testmain). Is my syntax wrong? The Expression builder accepts what I have entered. I am at a loss.



      • #4
        Re: Record Counts in Reports

        What is your backend, dbf or sql, if I may ask?
        thanks for reading


        version 11 3381 - 4096
        mysql backend
        1 914 924 5171


        • #5
          Re: Record Counts in Reports



          • #6
            Re: Record Counts in Reports

            Use something like this.

            cnt_abc_f_total = total(if(abc->tf=.f.,1,0),grp->Grand,grp->detail)
            cnt_abc_t_total = total(if(abc->tf=.t.,1,0),grp->Grand,grp->detail)
            Al Buchholz
            Bookwood Systems, LTD
            Weekly QReportBuilder Webinars Thursday 1 pm CST

            Occam's Razor - KISS
            Normalize till it hurts - De-normalize till it works.
            Advice offered and questions asked in the spirit of learning how to fish is better than someone giving you a fish.
            When we triage a problem it is much easier to read sample systems than to read a mind.


            • #7
              Re: Record Counts in Reports

              Thank you Al. That appears to have done it. Evidently it was necessary to add the IF statement in order for the calculation string syntax to recognize the logical conditions of .T. and .F.


              • #8
                Re: Record Counts in Reports

                Just tried this and it works as well.





                More than one way to skin a cat ;-) Glad you sorted it out.
                Alpha Anywhere v12. Build 6488-5436 IIS v10.0 on Windows Server 2019 Std in Hyper-V